Industrial Stack By Area Scenarios Compliance FAQ
INDUSTRY Manufacturing

From supplier to shipment.
Every document in the plant is connected.

The platform for industrial plants and distribution centers: intelligent invoice capture with OCR + AI, exportable reports to your ERP, version control for SOPs, drawings, and ECOs, multi-plant MPS, and support for document traceability for ISO 9001 / IATF 16949 / AS9100 audits.

Industrial Demo View the industrial stack
Plants and Distribution Centers Can be exported to your ERP Traceability ready for ISO audits
Plant operator with digital documentation, process control, and time tracking
The Challenge

Plants that produce quickly
but have a slow month-end.

Supplier invoices arrive by mail and are entered manually. Current drawings are stored in a shared folder, as are obsolete ones—with no clear distinction between the two. ISO audits are prepared in a panic three weeks before the auditor arrives. And the ERP system is waiting for someone to enter the data. Three different ways to lose money that no COO will defend in 2026.

Manual
Supplier invoices that are still entered manually take up hours of your team's time and open the door to payment errors.
Close
The month-end process drags on when the physical filing and manual validation of invoices slow down the finance department.
Audit
Preparing for an ISO audit becomes a race against the clock when documents are stored in shared folders and emails.
1 stack
Invoice capture, document management, and secure printing on a single, end-to-end connected platform.
The Industrial Stack

Two universes.
One platform.

Plants face two parallel documentation challenges: capturing invoices, managing drawing versions, and preparing for ISO audits (the flow from the supplier to the ERP), and printing orders, drawings, and reports on the shop floor without stopping the production line (the flow from the ERP to the shop floor). DOQSOFT addresses both with products that are interconnected—and linked to the corporate ERP.

Universe 01

Procure-to-Pay + Document Management Stack

The stack that automates the workflow from supplier to ERP: intelligent invoice capture using OCR + AI, exportable output to your ERP, version control for SOPs, drawings, and Engineering Change Orders, and support for document traceability for ISO 9001 / IATF 16949 / AS9100 audits.

Products: Chronoscan Docuo
  • Smart capture of supplier invoices using OCR + AI — extracts line items, tax IDs, and amounts, with exportable output (XML/CSV/CMIS/ODBC) to your ERP for reconciliation against purchase orders and warehouse receipts
  • Immutable version control for SOPs, drawings, BOMs, and Engineering Change Orders — approval workflows with required signatures and release to the shop floor only of the current version
  • Repository for QC reports, calibration certificates, and supplier documents — chain of custody with expiration alerts (no unexpected expired certificates)
  • Support for preparing for ISO 9001, IATF 16949 (automotive), and AS9100 (aerospace) audits — the semantic search delivers the documents requested by the auditor
Universe 02

Multi-site print control + secure IP

The stack that controls the flow from the ERP to the shop floor: secure pull printing of drawings and IP documents using RFID badges, multi-plant MPS with consumables and fleet monitoring, BYOD via industrial tablets, and automatic chargeback by production line or cost center.

Products: Gespage Stratus MPS Hardware
  • Secure pull printing of drawings, ECOs, and IP documents — the operator uses their RFID badge to release the print job at the nearest printer; mandatory watermark with identity and version information
  • MPS Multi-Site — Monitor supplies and fleet status from a single console, identify printers with recurring issues, and centrally deploy updates to reduce downtime due to low toner levels
  • BYOD using industrial tablets on the shop floor — operators send work orders and quality sheets without drivers or a VPN, using Print2Me to track them throughout the plant
  • Automatic chargeback by production line, department, or cost center — consolidated, printable costs by plant and by country, ready for the finance department
The two systems are connected—the supplier invoice that is scanned into the system and the work order that is printed on the shop floor are both stored in the same batch file and linked to the ERP. That end-to-end traceability It's the difference between dealing with an ISO 9001 auditor and closing out the month.
By area

Each area of the plant—
—has its own configuration.

A single DOQSOFT deployment supports all areas with specific permissions, metrics, and workflows. It’s more rigorous for engineering and IP, more agile for warehousing and operations—and always connected to the corporate ERP.

Purchasing & Procure-to-Pay

Invoice entry, reconciliation against purchase orders and warehouse receipts, and payment approval. The most labor-intensive function at the plant—and where smart data entry pays off the fastest.

  • Invoice Capture with OCR + AI (Tax ID, line items, amount)
  • Exportable reports to your ERP for reconciling against purchase orders and warehouse receipts
  • Approval Workflow with Routed Exceptions
  • Auditable archive for financial and tax audits

Quality & Audits

QC reports, calibrations, supplier certificates, nonconformities. The backbone of ISO/IATF/AS9100 certification—and a quality manager’s nightmare if it’s all on paper.

  • Version-controlled repository for QC reports and calibrations
  • Nonconformity and CAPA Workflows with Audit Log
  • Support for ISO 9001 / IATF 16949 / AS9100 Audits
  • Configurable withholding based on applicable regulations

Production & Operations

Work orders, check sheets, shift instructions, production reports. This is the area that prints the most—and the one with the least room for downtime due to depleted supplies or an outdated drawing.

  • Pull printing of work orders using RFID badges
  • BYOD Using Industrial Tablets on the Shop Floor
  • Mandatory watermark including identity, date, and version
  • Digitized and archived shift reports

Engineering & Changes (ECO)

Drawings, BOMs, specifications, engineering change orders. The area containing the plant’s most valuable intellectual property—and the one that suffers the most when operators work with the wrong version.

  • Immutable versioning of drawings, BOMs, and specifications
  • Engineering Change Order Workflow with Signatures
  • Release of the current version for desktop only
  • Complete audit log of every change and approval

Warehouse & Logistics

Packing slips, BOLs, import/export customs documents, shipping receipts. The visible aspect of meeting deadlines for the customer—and the area where a misfiled document can result in a customs fine.

  • Digital Scanning of Packing Slips and Bills of Lading
  • Customs documents with an accessible archive for customs
  • Validation Against the Shipping Order in the ERP
  • Cross-Border Traceability for INCOTERMS and Trade Compliance

IT / Systems

The stack integrates with your operations without replacing your ERP. Chronoscan delivers the captured data in standard formats to feed your corporate system; Docuo provides workflows, role-based access control, and a documented API; and authentication is based on your existing directory. Specific connections are custom-built.

  • Chronoscan's standard output formats (XML, CSV, CMIS, ODBC) to feed your ERP or corporate system
  • Docuo's documented API + custom integrations through our development team
  • SSO with Active Directory or Entra ID and granular RBAC by role, plant, and document type
  • Deployment by product: Docuo and MPS in the cloud, Gespage on-premises — centralized multi-site management
Real-life scenarios

Four typical scenarios
in an industrial plant.

These are the processes that change the fastest when a plant implements the DOQSOFT stack.

01

Vendor invoices entered without manual input

Invoices are received via mail, the online portal, or by being scanned at the front desk. Chronoscan uses AI to extract the Tax ID, line items, amount, and taxes, and delivers the data in exportable formats to your ERP system for reconciliation against the purchase order and warehouse receipt. If there is a discrepancy, it is routed to exceptions with the discrepancy highlighted. No manual data entry required.

With AIinvoice extraction
To your ERPExportable Outputs
Stack: Chronoscan Docuo
02

Multi-plant MPS in multi-country operations

A company with facilities in several countries experienced production line downtime whenever a printer ran out of toner. MPS now monitors the entire fleet from a single console—providing visibility into the status of supplies, identifying devices with recurring issues, and enabling centralized firmware deployment—to reduce downtime caused by a lack of supplies.

Multi-floor1 single console
Suppliesfleet monitoring
Stack: MPS
03

ISO 9001 audit package without having to put together the files by hand

The auditor requests samples of QC reports, current calibration certificates, and evidence of approval for the most recent ECOs. Instead of manually compiling the folder by searching through shared folders and emails, Docuo’s semantic search delivers the material ready to go, with an immutable audit log for each document.

SemanticsSearch in Docuo
ImmutableComplete, immutable audit log
Stack: Docuo Chronoscan
04

ECO release to the floor with audit log

Engineering updates a critical drawing. Engineering Change Order workflow in Docuo: quality review, plant approval, engineering signature. Once approved, the new version is released to the shop floor with the “ACTIVE” label, and the previous version is automatically marked as obsolete. Operators can only print the active version using their ID card— no production using obsolete drawings.

CurrentOnly the active version for the floor
Audit trailfor each change
Stack: Docuo Gespage
Regulatory Compliance

The controls your
management system needs.

A plant’s compliance can’t be bought—it must be built. DOQSOFT provides the foundation that any quality or financial system requires (comprehensive auditing, granular access control, retention, and legally binding signatures), and you apply it to your industry’s standards. It works just as well for general ISO 9001, automotive IATF 16949, or aerospace AS9100.

Information Security

Full traceability

Every action—viewing, modifying, approving, printing, or signing an ECO—is recorded in an immutable audit log. The information security framework is aligned with ISO 27001, ENS (National Security Framework), and the GDPR.

Quality and Processes

ISO 9001 · IATF 16949 · AS9100

Quality certifications pertain to the plant’s management system, not the software. DOQSOFT provides the operational controls that the auditor evaluates: immutable versioning of SOPs and procedures, an audit log for each change, documented approval workflows, and configurable retention periods based on standards. Useful for general ISO 9001, IATF 16949 (automotive), and AS9100 (aerospace).

Records Retention

Retention and Archiving

Retention policies that can be configured by document type, facility, or jurisdiction; immutable versions; and controlled disposal at the end of the period. It supports the retention policies required by financial audits (including SOX for publicly traded corporate groups), tax retention by country, and quality retention by standard—all with auditable disposal.

Privacy: Latin America + the U.S.

Personal Data Under Control

For employee, supplier, and corporate customer data: built-in privacy notice, manageable data subject rights, and an audit log for each access event. Supports the operational requirements of the LGPD (Brazil), LFPDPPP (Mexico), PIPEDA (Canada), and U.S. state laws (CCPA, CPRA, and others).

Europe

GDPR + UK GDPR

For facilities with partners or a parent company in the European Union or the United Kingdom: DSAR workflows, data minimization, right to erasure, and audit trail. Data Processing Agreement (DPA) and subprocessor commitments available upon request.

Electronic signature

Legally binding signature

Native eIDAS electronic signature (registered with the Spanish Ministry of Economic Affairs) — useful for agreements with suppliers, approved ECOs, and building handover. For signatures with specific local evidentiary value (e.g., NOM-151 in Mexico), Docuo integrates with an authorized PSC without losing the chain of custody.

Start with your plant

Let's talk about the
stack for your plant or production line.

Most popular

Industrial Demo

60 minutes with a manufacturing specialist. We’ll show you how to intelligently capture invoices with exportable data for your ERP, manage versions of SOPs, drawings, and ECOs, and use multi-plant MPS—all tailored to your industry, management system, and corporate ERP.

Schedule an industrial demo Availability this week
Free resource

Industry Guide

Download the guide “Procure-to-Pay and Document Stack for Industrial Plants 2026”: best practices by plant size, export to your ERP, and a roadmap recommended by DOQSOFT.

Download the PDF guide PDF · 30 pages · Free
Frequently Asked Questions

Frequently Asked Questions
about plants and chains.

If your question is specific to your plant or ERP system, schedule a call—DOQSOFT’s industry specialists will assist you directly.

What DOQSOFT products does a plant or distribution center need?

It depends on the approach. For accounts payable document automation and industrial document management (AI-powered invoice capture, version control for SOPs/drawings/ECOs, support for ISO audits): Chronoscan + Docuo. For multi-plant print control (secure pull printing of drawings, multi-plant MPS, BYOD from tablets): Gespage on-prem or Stratus + MPS + hardware (TCM4, CMPrint). Medium and large plants implement the full stack, with exportable outputs to their corporate ERP.

How does smart supplier invoice capture work?

Invoices are received via mail, the supplier portal, or by being scanned at the front desk. Chronoscan automatically extracts the following using OCR + AI: issuer, tax ID, invoice number, date, line items with quantity and price, total amount, and taxes. The data is output in standard formats (XML, CSV, CMIS, ODBC) that can be exported to your ERP (SAP, Oracle, Microsoft Dynamics, or another system) for reconciliation against the purchase order and warehouse receipt; automatic validation against the ERP is handled as a custom integration by our Development team, based on the API available for each system. The invoice enters the approval workflow in Docuo and is archived in an auditable manner. No manual data entry required.

How does DOQSOFT support ISO 9001, IATF 16949, or AS9100 audits?

DOQSOFT does not certify quality frameworks— ISO 9001, IATF 16949 (automotive), or AS9100 (aerospace) certification applies to the facility’s management system, not the software. What the platform does provide are the operational controls that the auditor evaluates: immutable versioning of SOPs and procedures, an audit log for every change or approval, configurable retention periods based on applicable standards, documented approval workflows, and semantic search that delivers samples to the auditor. Audit preparation no longer depends on manual searches through shared folders and emails.

How does version control for SOPs, drawings, and ECOs work?

Every technical document (SOP, drawing, BOM, specification) is stored in a version-controlled repository with an immutable history. When engineering proposes a change, an Engineering Change Order (ECO) is initiated, which goes through a review and approval workflow with required signatures (quality, engineering, plant). Upon approval, the new version is released to the shop floor marked as CURRENT, and the previous version is automatically marked as OBSOLETE. Shop floor operators can only print the current version using their RFID badge—and each sheet is watermarked with their ID, the date, and the version number. Zero production using obsolete drawings, zero confusion between revisions.

Can operators print from industrial tablets on the factory floor?

Yes, native BYOD. Operators submit jobs (work orders, check sheets, approved ECOs) from industrial tablets— without installing drivers or a VPN. The job remains encrypted in the queue until the operator authenticates at the nearest printer using their RFID badge. Print2Me —the single virtual queue—follows the operator across production lines, areas, or shifts without requiring them to resend the job. And each sheet is watermarked with the user’s ID, date, time, and document version—zero confidential documents left behind in trays, zero prints with outdated drawings.

Does DOQSOFT integrate with my ERP (SAP, Oracle, Dynamics, or another system)?

Yes, using standard formats. Chronoscan delivers captured data in XML, CSV, CMIS, and ODBC, and Docuo provides a documented API, so that the information (vendor master data, invoices, warehouse receipts, approvals) can be fed into your corporate ERP system, whether it’s SAP, Oracle, Microsoft Dynamics, or another system. Specific connections to an ERP or legacy system are handled as custom integrations by our Development team, which evaluates the available API for each system. Authentication integrates with Active Directory, Entra ID, or your corporate SSO.

How does DOQSOFT manage the printing fleet in multi-country plants?

MPS monitors the entire printer fleet across all plants and distribution centers from a single console: visibility into consumable status, identification of printers with recurring faults, centralized deployment of firmware updates, and consolidated cost reports by plant, production line, or cost center. With this visibility, the plant reduces downtime due to toner shortages, maintenance shifts from a reactive to a proactive approach, and the finance department can view consolidated printing costs by production line for internal charge-back purposes.