Digitization and document management for notaries
Document processing, extraction, distribution and storage for the digital age
Digitization of archives
Digital access to documents
Document review, approval and collaboration
Mobile access
Paper savings
Digitization and document management for notaries
Document processing, extraction, distribution and storage for the digital age
Document review, approval and collaboration
Digitization of archives
Digital access to documents
Collaboration and remote access
Paper savings
The easiest way to transform your notarial documents into digital ones
The notarial sector is of great importance for the authentication of many commercial, civil, legal and many other acts. However, all processes in a notary's office involve thousands of papers that can often only be seen in piles of boxes with old files. The collaboration between notary, lawyers, clients and companies becomes complex when information is scattered in different repositories.
The easiest way to transform your notarial documents into digital ones
The notarial sector is of great importance for the authentication of many commercial, civil, legal and many other acts. However, all processes in a notary's office involve thousands of papers that can often only be seen in piles of boxes with old files. The collaboration between notary, lawyers, clients and companies becomes complex when information is scattered in different repositories.
"At present, much of this information is often lost because for internal or external reasons it was only held in one place or with one original copy".
Within a notary's office, it is common to deal with many types of documents on a daily basis, many versions and copies of documents are generated for different processes:
Articles of Association
Reconciliations
Contracts of sale and purchase
"At present, much of this information is often lost because for internal or external reasons it was only held in one place or with one original copy".
Within a notary's office, it is common to deal with many types of documents on a daily basis, many versions and copies of documents are generated for different processes:
Articles of Association
Reconciliations
Contracts of sale and purchase
Wills
Mortgages
Powers of attorney
Wills
Mortgages
Powers of attorney
Through our software solutions, we can digitise any type of document and extract its information intelligently regardless of the type of document:
Through our software solutions, we can digitise any type of document and extract its information intelligently regardless of the type of document:
Semi-structured documents
They contain a common structure and data but are variable, as in certain cases information may change position or be absent.
Semi-structured documents
They contain a common structure and data but are variable, as in certain cases information may change position or be absent.
Unstructured documents
They do not contain a structure and the data are freely positionable, they can be contained in any area or page of the document without a common pattern.
Unstructured documents
They do not contain a structure and the data are freely positionable, they can be contained in any area or page of the document without a common pattern.
How do we do it?
Through a series of steps, we automate routine work with physical paper documents, but also digital documents coming from an email or website, the handling of these documents can be optimised for better management and security. We follow a specific process for each type of document:
Digitising physical documents
We can digitise the document using a scanner or multifunctional equipment. The file can also be digital.
We will make some corrections to the image to achieve a better reading
Using advanced OCR technology, we automatically search for and extract the required information.
At this stage we send the image and the information found through different forms, either in text, image, XML and many more options.
The document is stored and indexed in our (search) systems to be consulted from any device. You can work in the cloud or it can be on your own systems.
How do we do it?
Through a series of steps, we automate routine work with physical paper documents, but also digital documents coming from an email or website, the handling of these documents can be optimised for better management and security. We follow a specific process for each type of document:
Digitising physical documents
We can digitise the document using a scanner or multifunctional equipment. The file can also be digital.
We will make some corrections to the image to achieve a better reading
Using advanced OCR technology, we automatically search for and extract the required information.
At this stage we send the image and the information found through different forms, either in text, image, XML and many more options.
The document is stored and indexed in our (search) systems to be consulted from any device. You can work in the cloud or it can be on your own systems.
In short, you will gain many benefits by digitising your operation:
Reducing paper use and controlling costs
Comply with government regulations
Increased document security
Immediate digital consultation of documents
Access from any device
In short, you will gain many benefits by digitising your operation:
Reducing paper use and controlling costs
Comply with government regulations
Increased document security
Immediate digital consultation of documents
Access from any device
Would you like to optimise your notarial document processes with a digital strategy?
Contact us, we are sure we can help you in a personalised way according to your needs.
Would you like to optimise your notarial document processes with a digital strategy?
Contact us, we are sure we can help you in a personalised way according to your needs.
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