It depends on the approach. For secure printing with cost-center accounting (pull printing with RFID badges, Print2Me, configurable accounting, watermarks, cost reports): Gespage on-prem or Stratus + hardware (TCM4, CMPrint). For document repositories, matter management, due diligence, and historical archiving: Docuo + Chronoscan. For a centrally managed multi-floor fleet: MPS. Medium and large law firms implement both integrated solutions.

The attorney sends a document from any device (PC, tablet, cell phone). Before or when releasing the print job, the system prompts for the case number, client, or cost center to which it should be assigned. Each copy (including color, duplex, A4, or A3) is billed at the configured rate and recorded. The system generates detailed reports by client, case code, lawyer, department, or time period; integration with your time-and-billing system is handled through a custom solution developed by our Development team.

Docuo covers the entire contract lifecycle: contract generation using smart templates (Word 365 with optional clauses and auto-fill from the counterparty database), AI that reads, extracts key data, and automatically summarizes contracts, native eIDAS-compliant electronic signatures registered with the Spanish Ministry of Economic Affairs (compliant with Law 34/2002), and storage in a single repository with alerts for expirations, renewals, and obligations. For signatures with legal probative value in specific jurisdictions (NOM-151 in Mexico, qualified electronic signature in the U.S.), Docuo integrates with an external authorized PSC without losing the chain of custody.

Print2Me is a unique virtual queue for each user. The attorney sends their print jobs (briefs, contracts, evidence, presentations) without selecting a printer—they all go to a single personal queue. They then release the document to any printer in the firm by holding their RFID badge up to the TCM4 reader. This is useful for firms with multiple floors or locations—the attorney can release the document to the printer closest to the client, their office, or the conference room, regardless of where they sent the job from.

Pull printing holds the encrypted document in the queue until the user physically authenticates at the printer using their RFID badge, PIN, or credential. If no one releases the job within a configurable period (typically 4–24 hours), it is automatically deleted and a record is kept. Additionally, each printed page bears a watermark with the user’s name, date, time, and station—if a confidential copy leaves the office, it is immediately possible to trace who printed it and when.

Yes, with granular permission settings. Docuo offers isolated workspaces with granular permissions per user, access expiration, dynamic watermarks that include the viewer’s identity, download and print controls, and an audit log for every view, download, or access attempt. It serves as a useful foundation for due diligence in transactions, financing, complex litigation, and regulatory processes where various external parties must access sensitive documents under strict control.

Attorney-client privilege, the work product doctrine, and professional secrecy are obligations of the law firm, not software certifications. DOQSOFT provides the technical foundation required by these obligations: granular access by matter (rather than an open folder like a shared drive), an immutable audit log for every view or print, an identity watermark on every copy, configurable retention and disposal policies, and strong encryption at rest and in transit. These are the controls your team audits for ABA Model Rule 1.6 (U.S.), professional secrecy (Mexico and Latin America), and equivalent rules in other jurisdictions. For integrations with your directory or legal practice systems, we provide a documented API; specific connections are custom-built by our development team.